How Allowances work
There are two types of allowances.
| Type | Where to set | Description |
|---|---|---|
| Global allowance | Absence Type Edit => Options | This is the global allowance for all users as long as they don’t have a personal allowance record. If the Global Allowance is 0, an unlimited allowance is assumed. |
| Personal allowance | User Profile Edit => Absences | This is the personal allowance record for a single user. If it exists and the personal allowance is 0, it means 0 (no allowance). |
Setting Global Allowance
The Global Allowance value for an absence type can be set on the Absence Type Edit page, Options tag:
Setting Personal Allowance
The Personal Alloawance value for an absence type can be set in the User Profile Edit, Absences tab:
Allowance Check
When a user enters an absence in his calendar, the follwing allowance checks are made:
- If no personal allowance record exists
- If a positive golbal allowance is set, check against that allowance
- If global allowance is 0 (unlimited): Allow the absence
- else (a personal allowance record exists)
- Check against the personal allowance (here, 0 means 0 => not allowed)
Personal Allowance Record
A personal allowance record does not exist per default. It is created the first time the User Profile Edit is loaded by the following rules:
- If the Global Allowance is 0 (unlimited)
- The Personal Allowance is set to 365 (which is “unlimited” considering that the value is counted per year)
- If the Global Allowance is not zero
- The Personal Allowance is set to the value of the Global Allowance